Career Opportunities for Business Professionals

Careers

• ACCOUNTS PAYABLE CLERK

  • Robins Appleby LLP is a downtown mid-sized business law firm. We provide a wide range of legal services including: Business Law; Estate & Succession Planning; Litigation; Real Estate; and Tax. For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and - most importantly - builds the committed relationship expected from a trusted advisor.

    Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

    ACCOUNTS PAYABLE CLERK

    We are currently looking for an Accounts Payable Clerk to join our Accounting team.

    Duties and Responsibilities:

    • Manage payment processing cycles;
    • Code vendor invoices and obtain proper approvals for payment;
    • Review submitted expense reports and process staff expense reimbursements;
    • Accurately allocate file disbursements to client files;
    • Facilitate authorized electronic payments including wire transfers and EFTs;
    • Arrange to issue cheques as requisitioned by staff;
    • Post credit card receipts and assist with monthly credit card reconciliations;
    • Handle petty cash and maintain balance of funds;
    • Assist with cash forecasting;
    • Provide backup support to other accounting clerks in team as needed;
    • Contribute to other accounting projects as requested; and
    • Other duties as assigned.

    Qualifications Required:

    • Successful completion of a University or College Accounting program;
    • Minimum of 1 year’s experience working in a similar capacity within professional services. Law firm experience is preferred;
    • Working knowledge of general accounting procedures and guidelines;
    • Proficiency in Microsoft Office (Word, Excel, and Outlook);
    • Experience working with legal accounting software is an asset;
    • Experience working with a document management system, such as iManage, is an asset;
    • Possess well-developed organizational and time management skills in order to manage multiple priorities and meet tight deadlines;
    • Strong communication skills, both written and oral, to help build relationships and provide excellent client services;
    • A confident self-starter, who can work well both independently and in a team environment;
    • Operate with a high degree of accuracy and strong attention to detail; and
    • Show good judgment and respond well to constructive feedback.

    Why Join Us:

    • Competitive salary and benefits package
    • Professional development opportunities and a supportive work environment
    • A collaborative and collegial team that value work-life balance

    Background and Reference Checks

    Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

    Your Application

    If you are interested in applying, please send your resume to HR@robapp.com.

    At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

     

     

• RECORDS DIGITIZATION CLERK (1-YEAR CONTRACT)

  • Robins Appleby LLP is a mid-sized business law firm with over 30 lawyers. We provide a wide range of legal services including: Business & Transactions, Wills & Estate Planning, Litigation and Dispute Resolution, Commercial Real Estate and Development, and Tax. For over 70 years, Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and—most importantly—builds the committed relationship expected from a trusted advisor.

    Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

    RECORDS DIGITIZATION CLERK (1-YEAR CONTRACT)

    We are currently looking for a Records Digitization Clerk to join the firm. This is a full-time 1-year contract role.

    The Records Digitization Clerk is responsible for assisting in a special project to digitize all firm legal documents.

    Duties and Responsibilities:

    • Perform digitization services to convert paper documents into electronic format ensuring imaged documentation meets quality standards
    • Operate imaging equipment to ensure all paper records are imaged and indexed accurately in the iManage document management system
    • Work with internal stakeholders to complete projects
    • Maintain confidentiality based on the requirement to access and maintain sensitive firm and client documentation, communication, and records
    • Assist with data entry and information management requirements
    • Other duties as assigned.

    Qualifications Required:

    • Diploma or Certification in Records and Information Management or a related program
    • Strong analytical skills with a high degree of accuracy and attention to detail
    • Possess strong computer skills, e.g., MS Office programs including Word, Excel, Outlook, iManage DMS, and the ability to operate document imaging equipment
    • Excellent interpersonal and communication skills, both verbal and written
    • Ability to prioritize and excellent time management and organizational skills
    • Demonstrated ability to exercise sound judgement and maintain confidential information
    • Ability to complete work on own initiative within established deadlines
    • Ability to exert moderate physical effort to walk, stand, bend, crouch, kneel, lift and carry boxes of records short distances; boxes weigh up to 50lbs

    • Ability to work an occasional flexible schedule, with notice, to change weekly schedule to substitute a weekend day as needed
    • Enthusiastic team player with a proactive approach to tasks.

    Why Join Us:

    • Competitive salary and benefits package

    • Professional development opportunities and a supportive work environment

    • A collaborative and collegial team that value work-life balance

    Background and Reference Checks

    Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and education verification.

    Your Application

    If you are interested in applying, please send your resume to HR@robapp.com.

    At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.