Career Opportunities for Business Professionals

Careers

• BILLING & COLLECTIONS CLERK

  • Robins Appleby LLP is a downtown mid-sized business law firm. We provide a wide range of legal services including: Business Law; Estate & Succession Planning; Litigation; Real Estate; and Tax. For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and - most importantly - builds the committed relationship expected from a trusted advisor.
    

    Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.
    

    BILLING & COLLECTIONS CLERK

    We are currently looking for a Billing & Collections Clerk to join our Accounting team.

    Our ideal candidate will be responsible for the accurate and efficient processing of client billings and collection of accounts receivable. In addition to billing and collection responsibilities, this clerk will assist and provide back up to other areas in the Accounting Department.

    Duties and Responsibilities:

    • Assist legal assistants with drafting accounts and finalizing same
    • Record firm receipts and report daily deposits
    • Update client collections reports
    • Attend monthly meetings with partners to review accounts receivables
    • Regularly follow-up with clients on overdue accounts
    • Other duties as assigned
      

    Qualifications Required:

    • Successful completion of a University or College Accounting program
    • 1 year experience working in professional services is preferred
    • Proficiency in Microsoft Office (including Word, Excel, and Outlook)
    • Experience working with legal accounting software and a document management system, e.g., iManage, is an asset
    • Well-developed organizational and time management skills in order to manage multiple priorities in order to meet tight deadlines
    • Strong communication skills, both written and oral, to help build relationships and provide excellent client service
    • Confident self-starter, who can work well both independently and in a team environment
    • Operate with a high degree of accuracy and strong attention to detail
    • Show good judgment and respond well to constructive feedback

    Why Join Us:

    • Competitive salary and benefits package
    • Professional development opportunities and a supportive work environment
    • A collaborative and collegial team that value work-life balance

    Background and Reference Checks

    Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

    Your Application

    If you are interested in applying, please send your resume to HR@robapp.com.

    At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

• TAX AND ESTATES LEGAL ASSISTANT

  • Robins Appleby LLP is a downtown mid-sized business law firm. We provide a wide range of legal services including: Business Law; Estate & Succession Planning; Litigation; Real Estate; and Tax. For over 70 years Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and - most importantly - builds the committed relationship expected from a trusted advisor.

    Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.
    

    POSITION TITLE

    Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to two lawyers (one of whom is the Managing Partner) in their busy practices.
    

    Duties and Responsibilities:

    • Assist with preparation of correspondence and legal documents relating to areas of taxation and estate planning including complex wills, family trusts and estate administration;
    • Ensure time-sensitive documents are managed effectively;
    • Organize, open, manage and close client files;
    • Prepare reports – estate planning and corporate reorganizations;
    • Enter dockets and process monthly accounts;
    • Maintain tickler systems to monitor key dates for task management;
    • Schedule meetings and co-ordinate appointments as required ensuring the lawyer’s calendar is up-to-date, including adding events, rescheduling appointments and providing daily briefings;
    • Act as a point of contact for incoming and outgoing communications including phone calls, emails, and documents for clients and vendors;
    • Plan and organize internal firm events, such as, lawyer events and client events; and
    • Other duties as assigned.

    Qualifications Required:

    • Successful completion of a Legal Assistant program at a recognized community college
    • Minimum of 5 years' experience working in a law firm or in professional services within Tax and Estates
    • Proficiency in Microsoft Office (including Word, Excel, and Outlook)
    • Working knowledge of Adobe/Kofax PDF, DocuSign, Workshare Compare, Closing Folders, CorpLink and Carpe Diem
    • Experience working with a document management system, e.g., iManage
    • Possess well-developed organizational and time management skills in order to manage multiple priorities with ease in order to meet tight deadlines
    • Strong communication and interpersonal skills help you to build relationships and provide excellent client service
    • As a confident self-starter, you work well both independently, and in a team environment
    • Operate with a high degree of accuracy and strong attention to detail
    • Show good judgment, discretion and respond well to constructive feedback.

    Why Join Us:

    • Competitive salary and benefits package
    • Professional development opportunities and a supportive work environment
    • A collaborative and collegial team that value work-life balance

    Background and Reference Checks

    Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and educational verification.

    Your Application

    If you are interested in applying, please send your resume to HR@robapp.com.

    At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.

• RECORDS DIGITIZATION CLERK (1-YEAR CONTRACT)

  • Robins Appleby LLP is a mid-sized business law firm with over 30 lawyers. We provide a wide range of legal services including: Business & Transactions, Wills & Estate Planning, Litigation and Dispute Resolution, Commercial Real Estate and Development, and Tax. For over 70 years, Robins Appleby LLP has provided practical legal advice to entrepreneurs, businesses, financial institutions and foreign companies conducting business in Canada. Our personalized approach guarantees responsive service and—most importantly—builds the committed relationship expected from a trusted advisor.

    Robins Appleby offers an environment that encourages mentoring, inspires enthusiasm, and motivates and challenges employees to put forth their best efforts in achieving personal and firm goals.

    RECORDS DIGITIZATION CLERK (1-YEAR CONTRACT)

    We are currently looking for a Records Digitization Clerk to join the firm. This is a full-time 1-year contract role.

    The Records Digitization Clerk is responsible for assisting in a special project to digitize all firm legal documents.

    Duties and Responsibilities:

    • Perform digitization services to convert paper documents into electronic format ensuring imaged documentation meets quality standards
    • Operate imaging equipment to ensure all paper records are imaged and indexed accurately in the iManage document management system
    • Work with internal stakeholders to complete projects
    • Maintain confidentiality based on the requirement to access and maintain sensitive firm and client documentation, communication, and records
    • Assist with data entry and information management requirements
    • Other duties as assigned.

    Qualifications Required:

    • Diploma or Certification in Records and Information Management or a related program
    • Strong analytical skills with a high degree of accuracy and attention to detail
    • Possess strong computer skills, e.g., MS Office programs including Word, Excel, Outlook, iManage DMS, and the ability to operate document imaging equipment
    • Excellent interpersonal and communication skills, both verbal and written
    • Ability to prioritize and excellent time management and organizational skills
    • Demonstrated ability to exercise sound judgement and maintain confidential information
    • Ability to complete work on own initiative within established deadlines
    • Ability to exert moderate physical effort to walk, stand, bend, crouch, kneel, lift and carry boxes of records short distances; boxes weigh up to 50lbs

    • Ability to work an occasional flexible schedule, with notice, to change weekly schedule to substitute a weekend day as needed
    • Enthusiastic team player with a proactive approach to tasks.

    Why Join Us:

    • Competitive salary and benefits package

    • Professional development opportunities and a supportive work environment

    • A collaborative and collegial team that value work-life balance

    Background and Reference Checks

    Any offer of employment may be conditional upon background checks including a criminal record check, a credit check, employment and education verification.

    Your Application

    If you are interested in applying, please send your resume to HR@robapp.com.

    At Robins Appleby we are committed to equity, diversity and inclusion. We welcome and encourage applications from individuals from all backgrounds, inclusive of race, ethnicity, faith, religion or spiritual beliefs, gender, gender identity, age, sexual orientation, abilities, social perspective and other characteristics. Accommodations are available on request for candidates taking part in all aspects of the selection process.